Facilities Manager

Location: Melbourne
  • Industry: Construction
  • Work Type: Permanent
  • Salary: 0
  • Posted: 12 Apr 2024
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Position Description

Facilities Manager
The primary focus of the role is to oversee the management and maintenance of the organisation’s head offices in Abbotsford. The Facilities Manager will be responsible for ensuring that facilities are safe, comfortable, and conducive to productivity. This is an exciting opportunity to join a dynamic team and contribute to the success of a high-profile infrastructure project.

Role Purpose

To provide customer service support to an organisation in the refrigeration and air conditioning industry.

Function: Body Corporate & Facilities Management (Real Estate & Property)
Location: Melbourne VIC
Type: Full Time 

About Mob Jobs

Mob Jobs is a 100% owned and operated First Nations business that provides specialised culturally safe employment pathways for First Nations people. We also offer a range of tailored corporate development services and training designed to improve organisations cultural capabilities and establish them as an employer of choice for First Nations jobseekers.

Key Responsibilities:

•    Attend, support, and contribute to the Culture Champions.
•    Engage subcontractors and other trades, including to accommodate office relocation.
•    Raising of requisition requests to set up new vendors, and variations to purchase orders.
•    Build strong relationships with Knight Frank building management team. Raising work requests via the portal for access cards and any maintenance issues.
•    Manage and coordinate catering project events including monthly morning tea and staff drinks. Source venue for All Staff EOY Function and coordinate.
•    Ordering office equipment and stationery, kitchen, hampers and gifts.
•    Travel and accommodation bookings. Arrange bus charter for site tours, issuing PPE as needed.
•    Coordination of uniforms, including delivery and distribution to staff within offices and all project sites. Keep tally of running stock ensuring reordering when required.
•    Responsible for overseeing day to day cleaning team.
•    Responsible for building access passes and maintaining tight security via a portal and spreadsheet.
•    Responsible for 3 x pool car booking, serving, repairs and washing.
•    Responsible for Master spreadsheet holding vital information and ensure is correctly updated. Desk allocations, car park allocations, Site and Office contacts, Pool car maintenance, pool car bookings, Access passes, Visitor car park bookings.
•    Responsible for office plant maintenance schedule
•    Coordination of new starter IT hardware weekly
•    Coordination of incoming and outgoing couriers and mail
•    Responsible for arranging service to printers within offices where faults arise.
•    Update any office signage, meeting rooms, out of order adhoc
•    Email office distribution groups keeping staff updated on any works, things need to know.  
•    Be across Lease Agreements for both offices, end of lease dates. When lease ends, Make Good of office to be undertaken before handed back to Landlord.
•    Monthly Forecasting, cost control, budgets and spend.
•    Chair monthly team meeting, site admins, receptionists at site and office, support the teams and ensure consistent events across the project.     
•    Weekly team catch ups, what support is needed, prioritize tasks, and foresee any upcoming actions.
•    Maintain a Tasks and Actions spreadsheet for 436 & 452. This logs date task raised, issue and comments and close out.
•    Maintain day-to-day reception manual, update A-Z Guides and 
•    Coffee machines and maintenance, order consumables
•    Yearly test and tagging of both offices to ensure compliant
•    Notice of Engagement – Notice of Exit process as notification from HR
•    Approval of team weekly timesheets
•    Coordinate shutdown period and works within offices

Qualifications and Experience:

•    Proven experience in facilities management, preferably in a corporate or commercial setting.
•    Strong knowledge of facility operations, maintenance practices, and health and safety regulations.
•    Excellent organizational and problem-solving skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
•    Effective communication skills, with the ability to interact with stakeholders at all levels.
•    Proficiency in facilities management software and Microsoft Office applications.

Benefits:

•    Competitive salary package
•    Opportunities for professional development and career advancement
•    Supportive and collaborative team environment
•    Exposure to a high-profile infrastructure project

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